Fuel Payable Rep

Company Name:
This position is responsible for processing EDI and Manual invoices in a timely, accurate, and efficient manner. He/she will analyze vendor accounts and assist vendors with payment issues.
Key Characteristics:
Functions with limited day-to-day supervision. The general functions, objectives and targets are established, agreed upon and performance is judged on the overall results.
Ability to perform work according to established processes, with accuracy and speed in order to meet all deadlines
Ability to keep all files and source documents current and organized in order to pass an audit. Systematic approach to record keeping is essential.
Duties and Responsibilities:
Receive and process EDI files and manual invoices for payment while adhering to proper procedures. Review discrepancies between invoices and Purchase Orders.
Communicate with external vendors and internal departments (Supply, Transportation and Cost) to resolve discrepancies.
Payment of inventory and pipeline invoices.
Reconcile statements from vendors.
Analyze outstanding accrued Fuel Purchases.
Accumulate Fuel Purchase information for special contracts and tax reimbursements.
Support special projects including account reconciliation, responding to vendor, auditor, and user inquiries for supporting data.
Various other tasks as deemed necessary.
Knowledge, Skills and Abilities:
Ability to manage large volumes of invoices and outstanding items.
Ability to effectively communicate with internal and external customers to resolve issues.
Ability to work independently with little supervision.
Ability to work in a high volume and often fast-paced environment.
Communicate with co-workers, management, clients and others in a courteous and professional manner.
Ability to meet all deadlines and multi-task.
Proficient in Excel and Word.
Education and Experience Required:
Associate's degree or equivalent work experience in a professional accounting environment.
Experience in an accounts payable field preferred.

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