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Payroll Manager

Company Name:
QualTek USA LLC
The Payroll Manager is responsible for all aspects of company payroll, including processing of bi-weekly, multi-state payroll, ensuring that employee timesheets meet with QualTek's requirements, processing of payroll related 3rd party vendor payments, accounting and managing the outsourced payroll tax vendor (ADP). Reviews and approves the multi-state payroll related reports and federal and state tax reports. Assures payroll procedures are in compliance and recommends changes to management. This position reports to the HR Director.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Manage and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits and taxes to 500+ employees consistent with federal and state wage and hour laws
Ensure the processing of new hires, temporary workers, transfers, promotions andterminations is accurate and timely
Personally process weekly paychecks for Executive staff
Supervise payroll staff, including payroll supervisor and payroll specialists
Compliance Reporting for the various State and Federal governments (Monthly, Bi-annually, Annually)
Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts
Audits (Quarterly and Annual); Audit W-4s, payroll balance sheets, YTD earnings, etc.
Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations
Preparation and oversight of the preparation of a variety of payroll-related documents (adjustments for overpayments, payroll registers, stop payments/direct deposit reversals, W-2 audits and controls, etc.) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit support
Research of discrepancies of payroll information and/or documentation for the purpose of ensuring accuracy and compliance with policy/procedures prior to processing
Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
Partner with HR and benefits in aligning and implementing a more sophisticated payroll and benefits system
Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must possess considerable knowledge of principles and practices of personnel administration
Working knowledge of HRIS and report writing systems and their functionalities
Ability to calculate checks either manually or through payroll software (ADP Systems)
Ability to transmit, process, check and accept bi-weekly payroll
Ability to work with mathematical concepts such as probability and statistical inference
Excellent organizational and interpersonal skills
Extensive knowledge of ADP and ReportSmith
Working experience of payroll tax at the federal, state and local levels
5-7 years experience managing a multi-state payroll department, including staff
Proficient at MS Office (especially Excel)
Must be a team player
Must be highly organized
Prior system conversion experience, a plus
Education and/or Experience
Bachelor's degree (B. A.) from four-year college or university; or two to three years related experience and/or training; or equivalent combination of education and experience.

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